Our client
Our client is a real estate investment firm that provides solutions for motivated sellers in Birmingham,
AL metro area of single-family homes in various situations.
The firm has aggressive growth plans and seeks a highly driven and self-motivated person as their Administrative Assistant to handle marketing, transaction management, bookkeeping, applications management, and human resources.
Values of the company:
●Driven: They are hungry for success so they are self-motivated, proactive, and hold themselves and others accountable to achieve next-level performance.
●Positive: They approach challenges positively and productively since it is a contributing factor to
accomplishing goals.
●Servant-leader: They motivate and empower our colleagues, because their primary focus is the well-being and growth of their team and company.
●Dependable: They are reliable and responsive so they do what they say they are going to do and get the job done.
●Integrity: They strive to build trust through being honest and transparent, and do the right thing even behind closed doors.
●Data Not Drama: They trust their guts but support it with data to make the right decision.
The role
The full-time Administrative Assistant will not be responsible for managing people. It is a professional hands-on position that requires a lot of project management and coordinating with internal and external people. Responsibilities will include marketing, transaction management, bookkeeping, applications management, and human resources under the direction of the CEO
Responsibilities
1. Marketing
- Maintain lead database (Pipedrive)
- Manage SMS, direct mail, email, and drip campaigns
- Handle social media posts and comments
- Write blog posts, copywriting, and create graphic designs
- Oversee marketing materials and reviews
- Coordinate testimonials and manage website contractors
2. Transaction Management
- Handle contract-to-close tasks (title, escrow, vendors, lenders)
- Manage inspections, contractor fixes, and signings
- Oversee closing schedules, HUD reviews, and bank statements
- Coordinate utilities, insurance, and CRM updates
3. Bookkeeping
- Manage accounts payable/receivable, payroll (Gusto), commissions
- Review HUDs and coordinate with accounting and tax firms
4. Application Management
- Maintain inventory, system setup, user access, and permissions
- Oversee hardware, software, and IT coordination
- Train employees on technical tools
5. Human Resources
- Assist with recruiting, onboarding, and benefits management
- Coordinate performance reviews and maintain HR documents
Requirements
- Advanced English communication skills
- Incredibly organized
- Excel/Google Sheets experience
- Email/Calendar experience
- Phone/ customer service experience
- Paperwork experience
- Real Estate Experience is a big plus
Details and benefits
- 100% remote role
- Salary: $1,000 - $1,200 monthly
- Schedule: Monday to Friday, 8 am to 5 pm CST
- Start date: ASAP